DocCare check-in and check-out are used to provide a mechanism to avoid the conflict raised by more users editing a document simultaneously.
Also, upon check-in and check-out mechanism, DocCare provides version control to enable users to get early document revisions.
Check In/Check Out and Version Control are all document protection techniques.
Check-In and Check-Out promise that, at one moment, there must be only one person who is editing the document.
If a user is going to edit a document, he must check it out first.
After he checked out the document and finished editing the document, only he can check in this document. Other users cannot check in this document.
The check-in and check-out process are display in the figure below:
Note: You will check out a document automatically if you edit it online (Rich text or plain text documents). When you save the contents, DocCare automatically check in this document.
The icon of a checked out document is shown below:
The icon of an open document is shown below:
DocCare provides Check In Remind and Check Out Timeout to features to prevent user from forgetting to check in the documents.
By setup Check In Remind, DocCare will auto send an email to the user to notify him to check in the document after a given period of time.
By setup Check Out Timeout, DocCare will auto discard the check-out status of the document, reset the status to open and send a notification email to the user who checked out the document.
To configure Check In Remind or Check Out Timeout to see: Check In / Check Out Parameters