Besides traditional folder structure organizing, DocCare uses department based GES (General Enterprise Structure) model to classify documents and control document access scope by departments. DocCare alos uses workspace to manage project and activity document.
Batch import and export
Batch import from existing folders and documents or an ZIP archive. Detail Information
Document version control
Provide checkin/checkout to control document versions, use publishing feature to lock document. Detail Information
Document events logging and user comments
Log document life cycle events and add user comment on a certain version of a document. Detail Information
User-defined tags or attributes
Add user-defined document tags or attributes on a document for precise organization and search. Detail Information
Fast full-text searching of documents
Search contents of major readable document formats, including doc, xls, ppt, pdf, txt, htm, etc. Detail Information
Stored queries for fast searching in future
Save query conditions for future search and fast document locating.
Email achive management
Automatically collect email from POP3 server. Import email content or attachement from the email archive. Manage email archive as normal document. Detail Information
Downloading PDF version of document
Auto convert major readable documents to PDF format. A standalone privilege to prevent user from downloading the original document. Detail Information
Auto document change notification
Send message and email to former editor after the document is checked in by a new editor.
Document operation requests & approvals
Create request and send it to approvers from creation of document or folder, downloading, updating or deleting. DocCare will perform the operation only after the approver approves the request.
Document templates for structured contents
Variety of document templates for user to fill form or edit structured contents online. User can create and install their own templates.
